Club Constitution

ARTICLE I

Name

The name of this organization is the Lake of the Woods Lioness Club.

 

ARTICLE II

Purpose

 The purpose of this Club shall be:

  • to cooperate with the Lions Club of Lake of the Woods in carrying out its service programs and activities;
  • to provide community service opportunities for its members; and,
  • to unite its members in friendship, fellowship, and mutual understanding.

 

ARTICLE III

Sponsorship

This Club is sponsored by the Lions Club of Lake of the Woods and its operations shall be and are subject to the jurisdiction and supervision of said Lions Club.  Such jurisdiction and supervision shall be exercised in a manner that will promote the best interests of the Lioness Club.

ARTICLE IV

Projects

Subject to the provisions of Article III, this Club may plan and implement service projects within its community in addition to those projects in which it lends support and cooperation to the Lions Club of Lake of the Woods.

Community Service projects of this Club shall be financed primarily through public fund raising projects.  Direct costs of any such project may be paid from funds so raised.  No portion of the net income realized in any public fund raising project shall be used to finance any administrative expense of this Club or to directly or indirectly benefit this Club or any member thereof.  All such net income shall be used exclusively for charitable purposes.

 

ARTICLE V

Membership

Membership in this Club shall be granted to any person who is of legal majority and who, upon sponsorship by a member of this Club with the approval of the Club’s Board of Directors, accepts a written invitation to join and pays the required fees of this Club.

Memberships in this Club shall be Active and such other classes as the Bylaws of this Club may provide.  Members of all classes shall be included in the total membership count for the purpose of determining annual state dues.

By accepting membership herein, each member of this Club agrees to uphold and be bound by the provisions of the Constitution and Bylaws of the Lake of the Woods Lioness Club and the policies of the Lions of Virginia.

Membership in this Club shall cease and terminate upon:

  • acceptance by the Club’s Board of Directors of a written resignation.  The Board may withhold acceptance of any resignation until all indebtedness has been paid, all club funds and property have been returned, and all right to the use of the Club name, emblem, and other insignia has been surrendered; or
  • termination of the existence of this Club as provided for in Article XIV; or,
  • vote therefore at a regular or special Club meeting of two-thirds of the entire membership of this Club in good standing at the time of such vote;
  • or, vote therefore of no less than two-thirds of all members of this Club’s Board of Directors.
  • Termination of a member shall be carried out in accordance with procedures proscribed in Robert’s Rules of Order, Newly Revised.

 

ARTICLE VI

Meetings

Club Meetings

Regular business meetings of this Club shall be held at such times and places as set forth in the Bylaws.

The Club president may at any time, call a special meeting of the Club.  Also, upon written request by no less than twenty-five percent of the members in good standing the president shall call a special meeting.  Such call may be given verbally or in writing, and shall designate a time and place reasonably convenient to a majority of members in good standing and state the purpose of such meeting.

 

The presence of a majority of the members in good standing shall constitute a quorum at any regular or special meeting of this Club, unless otherwise stated in the Club Bylaws.

Board of Directors Meetings

Regular business meetings of the Board of Directors shall be held at such times and places as provided for in the Bylaws of this Club.
The president may at any time call a special meeting of the Board of Directors.  Also, by written request of three members of the Board of Directors, the president shall call a special meeting.  Such call may be given verbally or in writing.  It shall be given to every member thereof, and shall designate a time and place reasonably convenient to a majority of such members, and state the purpose of such meeting.

Quorum

The presence of the president or a vice-president and any other three members of the Board shall be necessary for a quorum at any regular or special meeting of the Board.

Any member of this Club in good standing shall have the right to attend any regular or special meeting of the Board of Directors.  However, only members of the Board may vote.

 

ARTICLE VII

Officers

The officers of this Club shall be a president, three vice-presidents, secretary, treasurer, and such other officers as may be provided for in the Bylaws of this Club.  Each officer shall be a member in good standing, shall take office on the July first following the election, and shall serve for a term of one year or until a successor has been elected.  No member may hold two offices simultaneously.

The duties and responsibilities of the officers shall be described in the Bylaws of this Club, unless specifically provided otherwise in this constitution.

 

ARTICLE VIII

Board of Directors

The Board of Directors, composed of all the officers of this Club as designated in the Bylaws, shall be the governing body of this Club.

Decisions of the Board of Directors shall be effective for all purposes unless rescinded or modified by the Board itself, or until reversed or modified by a vote of two-thirds of the members of this Club in good standing at the time of the vote.

The Board of Directors shall have oversight of all Club business and affairs, may override the decision or action of any officer, coordinator, or committee chairperson, and may declare any office vacant and appoint a member in good standing to fill any unexpired term thereof.

The Board of Directors shall present an annual report of its operations to the Club membership and to the sponsoring Lions Club.

 

ARTICLE IX

Elections

Election of officers and directors shall be held annually, not later than April 15, at a meeting specified in the Bylaws of this Club. A plurality of the votes cast for any office or directorship shall be sufficient for election thereto.

Names of new officers shall be reported to the District Governor postmarked no later than April 29.

 

ARTICLE X

Committees

The Bylaws shall provide for committees deemed necessary for the administration and operation of the Club.  The president, with the approval of the Board, may also appoint special committees as deemed necessary.

ARTICLE XI

Fees and Dues

 In addition to a minimum entrance fee of $25.00 per new member, this Club may charge such additional fees and dues as shall be necessary to meet the administrative costs of this Club.

Any member who shall owe this Club any monetary obligation shall be considered for all purposes as not in good standing so long as said obligation remains unpaid, and shall forfeit the privilege of voting at any regular or special meeting.

ARTICLE XII

Bylaws

The Constitution and Bylaws Committee of this Club shall prepare and present to the Lioness Board of Directors such Bylaws as are deemed necessary to the efficient operation of this Club.  Such Bylaws are subject to approval and adoption at a regular or special meeting by a majority of the members in good standing of this Club.  PROVIDED, however, that all such Bylaws shall be consistent with the provisions of this Constitution.  Any Bylaws, or amendments thereto, or repeal thereof, that shall contravene any provision of this Constitution or any policy of the Lions of Virginia shall be null and void and of no effect from inception.

 

ARTICLE XIII

Emblem

The emblem of this Club shall be:

small lioness

This emblem shall be and remain the sole property of the International Association of Lions Clubs and shall be the emblem of the Club and members thereof only so long as this Club is sponsored by the Lake of the Woods Lions Club.

Each member of this Club shall be entitled to wear or otherwise display the same in a dignified and appropriate manner only during the period of membership.  Such entitlement shall automatically cease upon termination of membership or the existence of this Club.

 

ARTICLE XIV

Duration

The Club shall cease to exist upon the occurrence of any of the following;

(a)        Vote of this Club to terminate.

If Lioness Club members wish to terminate their Lioness Club, upon submission of a Lioness Club cancellation notice to the Lake of the Woods Lions Club, the Lioness Club will be terminated.

(b)        Receipt by an officer of this Club of written notice of withdrawal of sponsorship by the Lions Club of Lake of the Woods.  If a Lions Club wishes to terminate a Lioness Club without a mutual agreement with the Lioness Club, the Lions Club shall give the Lioness Club 90 days notice, along with a written report listing reasons for cancellation.  A copy of this report shall be sent on the same date to the Lioness Club Liaison, the District Lioness Club Chairperson, and the District Governor.

If the District officials are not able to resolve the difference between the Lions and Lioness Clubs within a ninety day period, the Lions Club shall then send notice in writing to all members of the Lions Club, advising them that at one of the next regularly scheduled Lions Club meetings, the Lions Club members will vote on whether or not to terminate the Lioness Club.  This notice, in writing, must be mailed to each Lions Club member at least twenty-one days before the meeting will take place.  The meeting must be held at a regular time and at a regular meeting place; and fifty percent of the members in good standing must be present at this meeting.  Along with the notice of this meeting there shall be a copy of the written report listing reasons for cancellation that was sent to the Lioness Club ninety days previously.

A copy of this meeting notice and reasons for cancellation must be sent to the President of the Lioness Club, District Lioness Club Chairperson, and the District Governor for their information on the same date that it is mailed to the Lions Club members.

If two-thirds of the members in good standing at said meeting vote to cancel the Lioness Club, the Lions Club must send a copy of the report listing reasons for cancellation to the District Governor.  Copies of this should also be sent to the President of the Lioness Club, the Lioness Club Liaison, and the District Lioness Club Chairperson.

By virtue of termination under any provision above and without the necessity of any other act, all rights and privileges of this Club and each member thereof to use the Lioness Club name and emblem shall thereon be automatically relinquished and surrendered.

 

ARTICLE XV

Parliamentary Authority

Unless specifically provided for otherwise in this Constitution, all questions of Parliamentary procedure in the operation of this Club shall be governed by Roberts Rules of Order, Newly Revised.

 

ARTICLE XVI

Amendments

This Constitution may be amended only by action of the Lake of the Woods Lions Club and all amendments adopted by the Board of Directors of said Club become provisions of this Constitution.

ARTICLE XVII

The fiscal year of this Club shall run from July 1 to June 30